How to Back Up monday.com Boards Automatically

monday.com boards quietly turn into the place where the real work lives: client projects, hiring pipelines, content calendars, the update threads where decisions got made. Then someone deletes a group or an automation overwrites a status column on 300 items, and you find out what you can actually get back.

monday.com has some useful safety nets: undo, trash, archive, the activity log, Excel export and a full account export. But they’re mostly manual, they have time limits, and none of them gives you an automatic, restorable copy of your boards on a schedule.

Quick answer: For most small and mid-size teams, ProBackup is the most complete option for monday.com work management. It backs up items, subitems, updates, files and Docs every 24 hours, and restores anything from one column to a whole board. You buy it through the monday.com marketplace. Rewind Backups for monday.com is the app monday.com’s help center points to and the better pick for full-account point-in-time restore, but its docs say it doesn’t back up updates. The free option is the native account export, run on a reminder.

What monday.com can do natively

monday.com’s own server backups

monday.com does back up its infrastructure. That protects you from monday.com losing data, not from your team deleting or overwriting it:

“Backups are retained for a time period of 25 days.”

— Is there data backup?

There’s no self-serve way to restore your board from them. The same article goes on to recommend the Rewind app “for Enterprise teams that need a second layer of protection.”

Trash

Deleted content goes to the Trash section, which you reach from your profile picture. It’s the first place to look after a deletion, but it has a hard limit:

“All deleted items, subitems, columns, groups, boards, docs, and dashboards will be stored in the trash section for 30 days unless you choose to restore them or delete them permanently. After the 30 day period, items cannot be restored.”

— The trash section

Permissions matter too. The same page says that if you didn’t have editing permissions to a board while it was active, you can’t restore it from trash.

Archive

Archived content stays in the archive until restored, but archive only helps with things someone archived on purpose, not edits or deletions. Per monday.com’s archive guide, “Only board owners and admins can restore boards.”

Undo and the activity log

The undo button appears for one minute after you delete, archive or move something. The Activity Log goes further: per monday.com’s undo article, it shows an undo button for deleted items, moves and column value changes “for actions performed within the last 7 days.”

Activity Log history ranges from one week on Basic to 5 years on Enterprise. But it’s a record, not a backup:

“Items cannot be undone or restored directly from the activity log since it records what activity was done and by whom.”

— The Activity Log

It also doesn’t track update threads. The same page notes: “The Activity Log does not track any updates added to an item; it only tracks changes made to the item itself.”

Export a board to Excel

Any board can be exported to Excel from the board’s three-dot menu, with the option to include updates and subitems. It’s a good manual snapshot, with limits:

“At the moment, it is only possible to export the table views of a board (the Main board table, or any saved filters except for group by, sort, and conditional coloring, which are not supported in the export process). Board views will not be exported.”

— Export from monday to Excel

Subitem conversations are left out: “if you have Subitems on your board, their updates will not be exported to Excel; only the item’s updates will be exported.” On Enterprise, admins can also turn off Excel export for non-admins.

Export your entire account

Admins can export the whole account (all boards and uploaded files) as a zip from Administration > General > Account. It’s the closest thing to a native full backup, with fine print:

“Archived boards and workdocs are not supported when exporting the account data. It is advisable to export your workdocs as a PDF before exporting your account data as not to lose them in the process.”

— How to export your entire account’s data

The same page says the export can take up to 24 hours, can be run once every 24 hours, notifies every admin, and emails a download link that’s valid for 24 hours. Dashboards and the Emails & Activities timeline aren’t included.

What’s missing from the native options

• No scheduled backup. Account export is a button an admin has to press. Nothing runs on its own.
• Short recovery windows. Trash keeps deleted content for 30 days. Activity Log undo works for 7 days. After that, it’s gone.
• No undo for old edits. If an automation rewrote a column two weeks ago, trash can’t help.
• Exports are one-way. There’s no “restore from this export” button; you re-import spreadsheets and re-attach files by hand.
• Docs and archived boards are excluded from the account export.

monday.com backup tools compared

Prices and plan limits checked against each vendor's pricing page in October 2026. Plans change, so confirm on the linked pages before you buy.

Prices come from each vendor’s own pages; monday.com marketplace prices can change by account size. Check the listing before you buy.

ProBackup

What it is

ProBackup is a SaaS backup service that covers 20+ apps, including Airtable, Notion, Trello and GitHub. monday.com is the exception to its usual “one license covers every app” model:

“Unlike other integrations, monday.com requires a separate license purchased through the monday.com marketplace.”

— Monday.com licensing for ProBackup

You install it from the monday.com marketplace and manage billing in monday.com admin under Apps. Existing ProBackup customers need a separate account for monday.com.

What it backs up

Per ProBackup’s monday.com data article, the backup covers workspaces, boards, users and Workdocs at the account level, and items, subitems, comments, files, columns, Workdocs, groups, activity logs and views at the board level.

It doesn’t back up files linked from cloud drives, item-level activity logs, automations, dashboards or tags, which ProBackup says aren’t available through monday.com’s API. Its file article puts it plainly: “Files that are uploaded via the ‘files’ tab are not backed up.” If your team attaches files that way, switch to a file column.

Restore

This is where ProBackup stands out. According to its monday.com restore guide:

• Boards come back as a new board named “(restored )” in the original workspace, with groups, columns, item values, first-level subitems, updates, files in file columns and Docs in Doc columns.
• Items can be restored as new copies (the safest option) or by overwriting an existing item, choosing exactly which columns to roll back.
• Updates are re-posted on the original item, with the original author and date in the text. Replies and reactions aren’t restored.
• Columns can be added back to the board with their values refilled for every item.

Some column types can’t be written back because of monday.com API limits, including Connect boards, Mirror, Button, Vote, Time tracking and Rollup. Views, automations, board permissions and subscribers aren’t restored either.

Strengths

• Backs up update threads and their attachments, where much of the context lives.
• Item overwrite with a field picker, so you can undo a bad automation run on one column only.

Limits

• Daily backups only.
• Separate license and account for monday.com, even if you already pay for ProBackup elsewhere.
• Files in the item “Files” tab aren’t covered.
• Docs restore text and headings well, but ProBackup warns that images, checklists, tables and embedded boards “may be missing or out of order.”
• Retention depends on plan: its monday.com page lists 6 months on Plus, 2 years on Pro and unlimited on Premium.

Who it’s for

Small and mid-size teams that rely on updates and attachments and want to undo specific mistakes, not roll the whole account back.

Rewind Backups for monday.com

What it is

Rewind is a backup vendor that also covers tools like Jira and GitHub. Its monday.com app is the one monday.com Support points to. The help center has a dedicated article, Back up and restore your data with Rewind backups, describing it as “the monday app created through our partnership with Rewind.”

How it works with monday.com

You install it from the marketplace, authorize it and pick a data region. Per Rewind’s monday.com guide, it includes “a 14-day free trial,” and backups pause after the trial unless you add payment. Its product page lists 365 days of backup history by default.

Item-level restore rolls back one board, item or subitem to a chosen version. Advanced Restore returns all workspaces and boards to a selected date and time.

Limits to know

Rewind’s own support table marks “Updates (Comments)” as not backed up, not restorable and not exportable. Files need care too:

“Rewind backs up and restores files added via the File column. However, files (i.e., assets or attachments) added directly to updates or docs are not downloaded or stored — only the file link (provided by monday.com) is backed up.”

— Guide to Rewind Backups for monday.com

For Docs, the same guide says “only the reference is backed up — not the content itself.” Private and shareable boards are backed up only if the account that installed Rewind is a member of them.

Strengths

• Featured in monday.com’s own help center.
• Point-in-time restore of the whole account.
• 365-day history by default, and a choice of data region.

Who it’s for

Larger or regulated teams that care most about full-account rollback, retention and compliance paperwork, and that keep important context in columns rather than update threads.

Board & Doc Backups and other marketplace apps

The monday.com marketplace has smaller backup apps too. One example is Board & Doc Backups by Deview Studios. Per its developer announcement, it creates snapshots of “full boards, groups, individual items, or monday docs,” and “your backups live entirely within your monday account.”

That’s handy as an undo layer, but it isn’t off-site: if the account is locked or compromised, the snapshots go with it. Enterprise suites such as Keepit, AvePoint and Commvault also support monday.com, but they’re built for large IT teams.

SimpleBackups doesn’t list monday.com as a supported app, and BackupLABS lists it as “Coming Soon.”

How to choose

• Your team’s decisions live in update threads and attachments: ProBackup. Rewind doesn’t back up updates.
• You need to roll the whole account back to a point in time: Rewind’s Advanced Restore is built for that.
• An automation broke one column across many items: ProBackup’s item overwrite with a field picker.
• You need compliance paperwork and a 365-day default history: Rewind.
• You’re on a small team with a tight budget: Run the native account export on a regular schedule, and add a paid tool once losing a week of work would hurt.
• You have a developer and want $0 software cost: A GraphQL API script (see below).

Keep using trash and the activity log for quick fixes either way.

How to set up automatic monday.com backups with ProBackup

These steps follow ProBackup’s licensing and setup docs. The interface may have changed since.

1. Use an admin account with access to every workspace you want covered.
2. Open the listing. Go to the ProBackup listing on the monday.com marketplace (or search “ProBackup” in the marketplace from inside monday.com) and click “Install.”
3. Authorize and choose scope. Follow the prompts to authorize ProBackup and select the workspaces to back up. Include every workspace with client or operational boards, not just the main one.
4. Complete the purchase in monday.com. The license is billed through monday.com, not through ProBackup’s website.
5. Let the first backup finish. Later backups run automatically every 24 hours. ProBackup’s setup article says initial backups of larger accounts can take a few hours.
6. Fix file coverage. Move important attachments from the item “Files” tab into a file column, so they’re included.
7. Turn on status emails and alerts so you hear about failed backups or mass deletions (guide).
8. Test a restore. Restore one item as a new copy and one small board, and check updates, subitems and files.

To manage or cancel the license later, go to your monday.com admin panel, then Apps, then ProBackup. Per ProBackup’s uninstall guide, uninstalling the app revokes access but doesn’t by itself cancel your subscription.

The free DIY option: a monday.com GraphQL API script

If you can write some code, the monday.com API is a single GraphQL endpoint that can read boards, columns, groups, items, subitems, updates and assets. A nightly script can save everything as JSON and download the files.

A few things to plan for:

• Files expire fast. The assets reference says public_url is “valid for 1 hour,” so download each file as soon as you fetch its URL.
• Rate limits. The rate limits page sets a per-minute complexity budget and daily call limits that depend on your plan. Large accounts need pagination and backoff.
• Restore is on you. Rebuilding boards and updates from JSON is far more work than exporting them. Practice it once.

FAQ

Does monday.com back up my data?

monday.com backs up its own servers and keeps those backups for 25 days, but you can’t use them to restore a board your team deleted or overwrote. For that, you have trash (30 days), the activity log, exports, or a backup app.

How long does monday.com keep deleted boards and items?

Deleted items, subitems, columns, groups, boards, Docs and dashboards stay in Trash for 30 days. After that, monday.com says they can’t be restored. Archived content stays in the archive until someone restores it.

Can I export my entire monday.com account?

Yes, if you’re an admin. The account export creates a zip of all boards and uploaded files, and can be run once every 24 hours. Archived boards and Docs aren’t included, so monday.com advises exporting Docs as PDF first.

Which backup tool covers monday.com updates and comments?

ProBackup backs up updates and can restore them to the original item, though replies and reactions aren’t restored. Rewind’s support documentation lists updates as not backed up. If update threads matter to your team, check this before you buy.

Do backup apps back up monday.com automations and dashboards?

Generally no. ProBackup lists automations and dashboards as not available through monday.com’s API, and Rewind’s coverage table doesn’t include them either. Keep a written record of key automations so you can rebuild them.

This page contains affiliate links. If you buy through them, we may earn a commission at no extra cost to you. See our disclosure. monday.com is a trademark of monday.com Ltd. This site isn’t affiliated with or endorsed by monday.com.

Backing up other tools too? See our guides to Airtable backups, Notion backups and Trello backups.